Asst. Project Manager

SUMMARY

The Assistant Project Manager responsibilities include planning, organizing, and administering the contract with the client as well as contracts with all subcontractors. The APM monitors and proactively manages the schedule, cost, contract changes and all financial aspects of the project, reporting them both internally to the PX or VP and externally to the client. The APM works in close coordination with the field Superintendent to ensure the timely and cost-effective execution of a quality project, which results in a client who is satisfied with H.J. Russell & Company, through the proficient use of the tools provided by H.J. Russell & Company.

The APM fulfills the critical role of the timely procurement, review, approval and ultimately delivery to the project site of all building components including labor, materials, equipment and subcontractors so that the Superintendent can efficiently and safely prosecute timely, profitable and quality work. The APM is responsible for all such project components and resources to adhere in strict compliance to the contract documents and the project schedule established by the APM and Superintendent at project commencement.

The APM is wholly responsible for all the duties of this position which may be performed on their own or with a staff of subordinates, depending on the size and complexity of the project.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Prepares performance evaluations for those employees directly supervised.

Develops project budget and schedule of values.

Establishes a responsibility matrix, in consultation with the Project Superintendent.

Plans project start-up and mobilization using the sequential APM start-up checklist.

Obtains necessary licenses and permit.

Ensures that the appropriate insurance coverage is in place.

Obtains necessary contractual documentation from subcontractors and vendors.

Manage all buyout meetings with all subcontractors and vendors, ensuring participation by the project Pre-construction Manager and Project Superintendent.

Manage all owner and subcontractor change orders and claims.

Manage Consolidates and submits pay applications.

Coordinates with the Project Superintendent, subcontractors, and suppliers.

Prepare project progress reports in consultation with the Project Superintendent.

Manage and implement cost control procedures and prepare monthly cost and profitability reports.

Establish the project schedule, detailed estimates, and staffing requirements with Project Superintendent.

Develops and maintains good relationships with managers of clients, architects, and engineers.

Conducts subcontractor and vendor buyout meetings in conjunction with Project Pre-construction Manager and Project Superintendent.

Prepare subcontracts and purchase orders with input from Project Pre-construction Manager and Project Superintendent.

Guide the professional development of subordinate project management staff through programs of instruction and training.

Assume primary responsibility for overall project quality, schedule, and profitability.

Prepare all correspondence with owners and design team.

Manage a complete shop drawing/submittal register and update regularly.

Review all shop drawing and engineering details.

Prepares the General Contractor’s Application for payment, monitoring retainage.

Conduct OAC meetings on monthly or bi-weekly basis.

Performs work in a save manner and actively encourages others to do the same.

Prepares and update the following information sources weekly:

1. 1.  Buyout Log
   2.  Submittal Log
   3.  RFI Log (Procore)
   4.  Change Order Log
   5.  Subcontractor Log
   6.  Material Tracking Log
   7.  Owner Progress Reports
   8.  Others as applicable

Prepares and update the following information sources monthly:

1. 1.  Weather Log
   2.  Owner Pay Applications
   3.  Cost Projection & Profitability Report

Adhere to all requirements:

1. 1.  Labor agreements
   2.  Contract Documents
   3.  Company Policies
   4.  OSHA Requirements

Completion of close out responsibilities

1. 1.  Ensures completion of items from corrective action lists and punch lists.
   2.  Obtains necessary licenses and occupancy permits.
   3.  Certificate of substantial completion
   4.  Obtain all warranties and guaranties
   5.  Prepare “as-built” drawings
   6.  Prepare operations and maintenance manuals

Internal Interfaces with:

Accounting – discuss costs monitoring.

Preconstruction – assist in estimating new work.

General Superintendent – works together as a team; establishes and maintains a project responsibility matrix, schedules, and budgets; coordinates changes; and monitors the quality of work.

Legal/Risk Management – Ensure appropriate coverage and licenses are in place and reporting of incidents and claims.

Human Resources – Ensuring that all recruiting/on-boarding and close-outs initiatives are done timely.  Attends appropriate trainings and achieve set developments.  Become fully familiar with the Company’s policies and procedures, and Performance Management System.

IT – Project setups and technology connectivity.

External Interfaces with:

Clients – maintain relationships with client managers and pursue opportunities of repeat business.

Owner and Architect – develop and maintain a professional working relationship.

Local authorities – obtain necessary project licenses and permits.

SUPERVISORY RESPONSIBILITIES

Is responsible for the overall direction, coordination, and evaluation of project completion. Carries out supervisory responsibilities in accordance with RUSSELL’s policies and applicable laws: including planning, assigning, and directing work; appraising personnel performance with the Group Manager; addressing complaints and resolving problems. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE

Bachelor’s degree (B. A., B.S. or B. Arch.) in Engineering, Architecture, Building Construction or Business Management from four-year (five-year in Architecture) college or university; or ten to fifteen years related experience and/or training; or equivalent combination of education and experience. 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 

CERTIFICATES, LICENSES, REGISTRATIONS

Registration as an Architect or Engineering would bring added value and credibility to an individual in this position but is not required to fill this position.

 OTHER QUALIFICATIONS  

Training and prior production experience with Primavera P3, Expedition, CMAS, Microsoft Foxpro (or comparable database software), and Microsoft Word (or comparable word-processing software). 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works near moving mechanical parts and in outside weather conditions and is frequently exposed to extreme cold. The employee occasionally works in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, extreme heat, risk of electrical shock. The noise level in the work environment is usually moderate or sometimes loud.